AI consulting for small business

AI consulting for small business owners who want their week back.

If your business can't run for five days without you, AI can help, but only once you know which work to hand over. We find where your team's hours actually go, tell you what you can set up yourself, and build the systems worth building.

Book a call What we do

A small business back office with a desk, an open weekly planner and shelves of stock

Hours trackedWhere your team's week goes

First system builtThe biggest one first

The problem

The problem isn't a lack of AI tools

Most owners we speak to have already tried AI. The team uses ChatGPT. Somebody built a few automations. And yet nothing really changed, because every process still needs a person to start it, check it and pass it on.

One owner told us they were stuck in day-to-day operations 70 to 80% of the time and wanted to get that down to 20%. The same owner had spent a year systemizing one process every two to three weeks, on their own, and their time in the business went up, not down.

What we do

How our AI consulting for small business works

Find the real bottleneck. Is it sales, onboarding, delivery or keeping clients? We look at the data, not just the gut feeling.
Map the process that's eating your week, step by step, with the time and cost of each step.
Cut what shouldn't exist before automating anything.
Tell you plainly what you can set up yourself with off-the-shelf tools, and what's worth a custom build.
Build the systems that will pay for themselves, starting with the biggest one.

How it runsExample

Do it yourself

AI automation for small business: try this yourself first

You don't need us to get started. Three things any owner can do this week:

1
Write down every task you did in a week and mark the ones that didn't need you specifically. That list is your automation shortlist.
2
Pick the one that repeats most and map it: every step, who does it, how long it takes.
3
Before using AI on it, ask which steps you could simply stop doing. Removing steps beats automating them.

Video: Why your business can't run without you, and how to fix it — **Why your business can't run without you, and how to fix it**

Map before you build

Founders often see what AI can do, get excited and start building before they've mapped anything. That's how you end up with a pile of half-finished automations. Mapping first saves you that.

Fit

When it's worth bringing us in

Our builds fit best when your business is doing around $1M a year or more, your offer is proven, and the bottleneck is how much your team can handle rather than finding customers.
Below that, the do-it-yourself steps above will usually get you further for less.

Results

What it's done for businesses like yours

MyFamilyPlan

Client reports that took hours each now come out on demand, saving over 100 hours a month. Read the MyFamilyPlan case study

The Technical Traders

AI drafts every email reply in seconds, freeing 15+ hours a week of senior time. Read The Technical Traders case study

Medstar Media

Three times the clients with the same team. Read the Medstar Media case study

Your week

How much of your week could you get back?

Two sliders. Your own numbers.

Hours you work per week

Share of those hours on tasks that don't need you specifically

Each week, on work someone or something else could do

hours a year, about

Book a call

Not all of it can go to AI. Some needs a hire, a better process or just stopping. On a call we work out which is which.

Questions

About AI for small business.

Start with the repetitive work that eats your team's time: answering inquiries, following up, scheduling, writing up notes and reports, and moving information between tools. Those are the jobs AI handles well. Leave judgment, relationships and anything risky with people.

For simple jobs, you can often do it yourself with ChatGPT, Claude or a no-code tool. A consultant is worth it when the work spans several tools, needs to run reliably without you, or when you're not sure where to start and don't want to waste money on the wrong thing.

We charge a fixed fee per phase, agreed upfront. For typical market rates, from hourly consultants to full builds, see our guide on what AI automation costs.

A good AI consultant for small business starts by finding where your hours actually go, tells you what you can set up yourself, and only builds what will pay for itself. Be wary of anyone selling a tool before they've seen how your business runs. Our builds fit businesses doing around $1M a year or more; below that, the do-it-yourself steps on this page will usually get you further for less.

Good AI automation for small businesses starts with jobs that repeat every day and follow the same steps, like replying to new inquiries, texting back missed calls, following up on leads and building reports. Pick the one that eats the most of your team's week and start there.

The best tool is the one that fits a job you've already defined. Pick the job first (follow-up, scheduling, reporting), then the tool. That's also how you avoid paying for software you only use 30% of.

In most small businesses, no. It takes the repetitive part of their job, so the same team can handle more. Best People grew capacity 4.5x without hiring a single new recruiter.